Feyaerts Law
Privacy
1. Who processes your personal data?
Feyaerts Law is the commercial name under which Jef Feyaerts BV provides legal services.
Jef Feyaerts BV
Mortselsesteenweg 151
2100 Antwerp
Belgium
Company number: 1017.899.885
VAT number: BE 1017.899.885
Email: jef@feyaertslaw.be
Telephone: +32 476 85 46 39
For the processing activities covered by this privacy statement, Jef Feyaerts BV generally acts as data controller.
2. What personal data does Feyaerts Law process?
Depending on the nature of the contact or engagement, Feyaerts Law may process, among other things:
- identification and contact details, such as name, address, email address and telephone number;
- professional information, such as job title, company or organisation and professional contact details;
- billing and payment information;
- information and documents necessary for handling a legal matter;
- data relating to contracts, projects, disputes, proceedings and other legal or factual circumstances;
- correspondence and communications;
- identification data collected in order to comply with legal obligations, including anti-money laundering obligations;
- technical data processed when the website is used, insofar as this is necessary for its operation and security.
Legal files may also contain personal data relating to persons who are not themselves clients.
3. Why is personal data processed?
Feyaerts Law processes personal data insofar as necessary for, among other things:
- responding to enquiries and requests for legal services;
- performing and managing client engagements;
- providing legal advice, supporting contract negotiations and projects, resolving disputes and representing clients in proceedings;
- communicating with clients, counterparties, lawyers, experts, authorities, courts and other persons involved;
- file management, administration, accounting, invoicing and collection;
- conflict checks and the organisation of the legal practice;
- complying with legal, professional and ethical obligations;
- preventing money laundering and terrorist financing where required by applicable law;
- securing, managing and technically operating the website and IT environment;
- establishing, exercising or defending legal claims.
4. What is the legal basis for processing?
Depending on the processing activity, Feyaerts Law relies on one or more legal bases under the General Data Protection Regulation.
Processing may in particular be necessary:
- for the performance of a contract with the client or in order to take steps at the request of the data subject prior to entering into a contract;
- for compliance with a legal obligation;
- for the purposes of legitimate interests pursued by Feyaerts Law or a third party, provided that the interests or fundamental rights and freedoms of the data subject do not override those interests;
- for the establishment, exercise or defence of legal claims;
- in specific cases, on the basis of consent.
Specific legal rules apply to personal data processed in connection with statutory anti-money laundering obligations.
5. Anti-money laundering and identification
Where anti-money laundering legislation applies, Feyaerts Law processes personal data in order to identify and verify clients and, where relevant, their agents, representatives and ultimate beneficial owners.
In that context, information relating to the nature and purpose of the professional relationship or transaction may also be processed, as well as other information necessary to carry out appropriate due diligence.
Such data is processed only for the purposes required by applicable anti-money laundering legislation and is not used for incompatible purposes.
More information is available under Legal information – Anti-money laundering and identification obligations.
6. With whom may personal data be shared?
Personal data is shared only where this is necessary or appropriate in connection with the engagement, the operation of the practice or a legal obligation.
Depending on the matter, data may be shared with:
- clients and their representatives;
- counterparties and their lawyers;
- courts, arbitral tribunals, mediators and other dispute-resolution bodies;
- court experts, technical experts, advisers, bailiffs and notaries;
- public authorities, supervisory bodies and professional organisations;
- accountants and other professional service providers;
- IT, hosting, cloud, email and other technical service providers.
Where a third party acts as processor, it is engaged only for the purposes assigned to it by Feyaerts Law and in accordance with applicable data-protection rules.
7. Is personal data processed outside the European Economic Area?
Feyaerts Law seeks to have personal data processed within the European Economic Area as far as reasonably possible.
Where a service provider processes personal data outside the European Economic Area or makes it accessible there, this takes place only where a valid legal basis and appropriate safeguards are in place in accordance with the GDPR.
8. How long is personal data retained?
Personal data is not retained for longer than necessary for the purposes for which it was collected, taking into account, among other things:
- the duration of the professional relationship;
- statutory and professional retention obligations;
- tax and accounting obligations;
- applicable limitation and liability periods;
- the need to establish, exercise or defend rights.
The specific retention period may therefore vary depending on the nature of the data and the matter.
Specific retention periods apply to data processed under anti-money laundering legislation.
9. Security
Feyaerts Law takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss, destruction, alteration or unlawful disclosure.
10. Your rights
To the extent permitted by applicable law, you may request:
- access to your personal data;
- correction of inaccurate or incomplete data;
- deletion of personal data;
- restriction of processing;
- data portability where that right applies;
- objection to certain processing activities;
- withdrawal of consent where processing is based on consent.
These rights are not absolute. Legal obligations, the practice of law, third-party rights, professional secrecy and anti-money laundering rules may in particular limit their exercise.
Requests may be addressed to jef@feyaertslaw.be.
11. Complaint to the supervisory authority
If you consider that your personal data is not being processed in accordance with applicable law, you may lodge a complaint with:
Belgian Data Protection Authority
Rue de la Presse 35 / Drukpersstraat 35
1000 Brussels
Belgium
This is without prejudice to any other administrative or judicial remedy available to you.
12. Website and cookies
The Feyaerts Law website is configured without non-essential tracking or marketing cookies.
To the extent that the website uses strictly necessary technical or functional cookies or similar technologies, these are used only to ensure the proper and secure operation of the website and to apply settings requested by the visitor, such as remembering a language preference.
Strictly necessary cookies do not require prior consent.
If Feyaerts Law later introduces non-essential analytics, tracking technologies or similar services, the website will first be adapted so that consent can be requested and managed where required.
13. Changes
This privacy statement may be amended when the operation of Feyaerts Law, the website or applicable law changes.
The most recent version will always be published on this website.
Contact
Discuss a project, contract or dispute?
Jef Feyaerts
Lawyer
Mortselsesteenweg 1512100 Antwerp
Belgium